Executive Support Manager | Remote

Employment: Full-time contractor

Location: Remote

Schedule: US Timezone

Salary: Negotiable based on experience

Start Date: ASAP

Language: English

About the Business

We operate a growing portfolio of U.S.-based businesses and communities. Our remote team works across multiple brands and values clear communication, accurate records, and dependable follow-through.

This role supports leadership by keeping daily communication, coordination, and administrative operations organized.

About the Opportunity

We’re looking for an experienced Executive Support Manager to help keep our businesses organized.

You will manage inboxes, calendars, CRM records, follow-ups, events, vendors, files, and weekly reporting. Your main goal is to make sure important messages are handled, records remain accurate, and open tasks do not get missed.

This is a hands-on execution role for someone who enjoys bringing order to a busy environment and supporting multiple business priorities.

What You’ll Do

• Monitor Outlook inboxes, form submissions, and newsletter replies

• Organize messages and flag important follow-ups

• Draft simple professional email responses

• Route prospects, customers, members, and vendors correctly

• Update contacts, notes, tags, and lead statuses in GoHighLevel

• Maintain accurate CRM records

• Identify missing or duplicate contact information

• Manage calendars and coordinate team schedules

• Support events and retreats through lists, forms, reminders, and attendee communication

• Coordinate with vendors, designers, sales teams, and other partners

• Organize files, links, documents, and shared resources

• Track open tasks, deadlines, questions, and blockers

• Prepare a clear weekly progress report

What Success Looks Like

• Important messages and follow-ups are not missed

• CRM records remain accurate and useful

• Calendars and team schedules stay organized

• Events and retreats have complete documentation and follow-up

• Files and resources are easy to locate

• Leadership receives updates without having to chase them

• Open tasks are completed or flagged early

Who We’re Looking For

You have experience supporting an executive or business owner and are comfortable handling multiple brands, inboxes, calendars, and priorities.

You communicate clearly, maintain accurate records, follow tasks through completion, and raise questions early when something needs leadership attention.

Required Experience

• Executive assistant, operations support, or administrative experience

• Managing multiple inboxes and calendars

• Hands-on GoHighLevel CRM experience

• Outlook email and calendar management

• Notion task and documentation management

• Microsoft Word and Excel

• Google Workspace

• Strong written English

• Weekly reporting and task tracking

• Vendor, event, or team coordination

• AI tools for drafting, summaries, and administrative efficiency

Nice to Have

• Experience supporting multiple businesses or brands

• Event or retreat coordination

• CRM data cleanup and contact management

• Newsletter reply and lead follow-up

• Experience working directly with a founder or executive

What This Role Is Not

• High-ticket sales closing

• Paid advertising

• Advanced GoHighLevel automation building

• Social media or content creation

• Brand strategy

• Legal, refund, or sensitive customer decision-making

What’s in It for You

• Long-term remote opportunity

• Direct work with business leadership

• Ownership of important daily operations

• Exposure to multiple brands and business functions

• Opportunity to improve administrative systems

• Modern tools, including GoHighLevel, Notion, and AI platforms

How to Apply

Interested candidates should send their updated CV to Info@hirevp.us using the subject line:

Application – Executive Support Manager – [Your Full Name]

1. How many inboxes and calendars have you managed at one time?

2. What tasks have you personally completed in GoHighLevel?

3. How have you used Outlook and Notion professionally?

4. What weekly reports or executive updates have you prepared?

5. What is your expected monthly salary in USD?

6. What working hours and time zones can you support?

7. When are you available to start?

We look forward to reviewing your application and learning more about you!