Executive Assistant 2, Nordstrom Made - (Hybrid, Seattle)

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Executive Assistant 2

This position is located at Nordstrom's downtown Seattle headquarters and follows a hybrid work model, with four days in the office and one remote workday each week.

At Nordstrom, we don't just sell cutting-edge fashion and accessories, we create it. Our talented fashion design team Nordstrom Made develops, designs, produces and sources our private Nordstrom labels. From traditional to trendy, this team is shaping the styles and looks our customer love. We have an opportunity on the team for an Executive Assistant 2.

The ideal Executive Assistant 2 is highly organized, motivated, results oriented and committed to delivering outstanding customer service every day.

A day in the life...

  • Coordinate calendars and activities (meetings, presentations, etc.) across multiple teams
  • Facilitate processes necessary to the effective running of the department
  • Review operating practices and procedures, determine whether improvements can be made and work with management to implement changes as appropriate
  • Set up and oversee administrative procedures and guidelines for department
  • Assist in maintaining department budget and expense reconciliations
  • Actively drive special projects as assigned

You own this if you have...

  • 5+ years of administrative experience supporting senior level executives
  • Bachelor's degree in Business Administration highly preferred
  • Exceptional attention to detail
  • Ability to manage competing priorities to meet critical deadlines
  • Ability to effectively build relationships with customers, peers and leadership
  • Demonstrated flexibility and ability to multi-task
  • Strong organizational and problem-solving abilities
  • Ability to handle confidential information while maintaining a high level of integrity and discretion
  • Ability to work effectively with minimal supervision
  • Intermediate to advanced proficiency in MS Office suite
  • Clear and effective written, verbal, and interpersonal communication skills

Pay Range Details

The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations. Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience.

$31.75 - $50.50 Hourly

We've got you covered...

Our employees are our most important asset and that's reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:

  • Medical/Vision, Dental, Retirement and Paid Time Away
  • Life Insurance and Disability
  • Merchandise Discount and EAP Resources

This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview.

A few more important points...

The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...